INTERNSHIP AGREEMENT APPLICATION PROCEDURE
Applications for internship agreements must be sent to the internship manager at least 7 working days* before the start of the internship.
*Working days do not include weekends, public holidays and vacations scheduled in the ENSAPLV calendar.
Sharing agreements between students is strictly forbidden, and each agreement is issued by the administration on an individual basis.
L3 students must anticipate the validation of their internship so that the necessary steps can be taken before the end of registration for the Master’s programme, otherwise they will be considered as repeating the year.
Once you have submitted your request using the form above :
- Theadministration checks and registers the information, then sends the student a numbered internship agreement to be completed by the student (blue sections) and the host organization (green sections).
- Thestudent must ensure that the agreement is fully completed and signed by him/herself, the company and the teacher, and then send it to the internship manager,imperatively before the first day of the internship and taking intoaccount working days, otherwise the agreement will be cancelled.
(e.g.: if the internship starts on Monday December 11, the completed and signed agreement must be sent to the manager no later than Friday December 6 before 4pm). - Theadministration checks the information entered on the agreement and has it signed by the school administration, then returns it to the student, who must keep a copy and send one to the host organization.
The agreement must not contain any erasures and must be clearly legible. The student must check the quality of the scan before sending it to the manager.
NO AGREEMENT OTHER THAN THAT DRAWN UP BY THE SCHOOL WILL BE SIGNED; COMPANY-SPECIFIC AGREEMENTS ARE NOT ACCEPTED.
COMPOSITION OF THE INTERNSHIP AGREEMENT
Internships must be scheduled outside of class periods, i.e. during the inter-semester or during vacations scheduled in the ENSAPLV calendar.
Their maximum duration is 6 cumulative months (or 924h) per academic year in the same structure.
They can be carried out in one or two split periods.
It is the actual hours worked that are counted for validation purposes, so students must check that they have the required hours at the end of the internship(s), otherwise the internship will not be validated.
1st cycle (Licence) internships are available between L1 and L3:
Before the end of L3 and administrative registration (July and September) for the Master’s degree.
- worker/worksite internship: 3 weeks full-time (105 hours)
- initial practical training: 3 weeks full-time (105 hours)
Internships in the 2nd cycle (Master’s) are available between M1 and M2:
Before the end of the Master’s registration fees, i.e. by 09/30 of the academic year.
- practical training course: 8 weeks full-time (280 hours)
- The student trainee
- A teacher supervising the internship (except for the Césure internship)
- A host organization (internship supervisor)
It is the student’s responsibility to find a teacher at ENSAPLV who will agree to supervise the internship:
– establish the pedagogical project with the teacher’s agreement,
– have the intern sign the internship agreement
– and have the intern validate the internship report at the end of the internship.
Teachers may not take on students enrolled in their courses as interns at their own facility, nor may they be both supervising teacher and internship supervisor at their facility.
Internships must be supervised by teachers working at ENSAPLV during the year in question, including when the internship validation form is signed.
Once the internship agreement has been drawn up and signed, the intern cannot change his/her supervisor. If he/she encounters any problems in this regard, he/she should contact the internship manager to find a solution and, if necessary, have an amendment to the internship agreement issued.
Interns may carry out their internship in any public or private, French or foreign structure operating in the field of architecture and signing an internship agreement with the school, with the exception of laboratories or any other structure legally attached to ENSA PLV.
No other agreement than the one issued by the school will be accepted.
The pedagogical project is compulsory and must be drawn up in agreement with the supervising teacher.
It must present the objectives of the course:
– Knowledge and skills acquired through practical experience related to the course (e.g. wood construction techniques, site supervision, mastery of representation tools, teamwork, etc.).
These objectives are to be established with the tutor:
The internship is an integral part of the pedagogy (the pedagogical project) and is an important pedagogical moment for the student, not just a plunge into a supposedly real world. It cannot take place without the student defining a pedagogical project (acquisition of knowledge and know-how during the internship), knowing what he or she will be looking for in the internship, what practical and professional knowledge he or she wishes to acquire, and the links he or she wishes to establish with the teaching he or she receives, has received or will receive elsewhere.
Students cannot carry out their various compulsory internships in the same host structure:
the two undergraduate internships and the master’s internship must therefore be carried out in three separate structures.
Alternatively, internships can be carried out in different structures contributing to the same project. At least one of the internships must take place outside an architectural firm.
For internships abroad, students must register on the web(https://pastel.diplomatie.gouv.fr/fildariane/dyn/public/login.html).
The school does not have an internship agreement in English. If necessary, the student must have it translated at the school and send the school the original French version, completed and signed.
+ Provide a civil liability certificate indicating that their coverage extends to the country in which the internship takes place.
For an internship lasting more than two consecutive months, or during the same academic year, the student must receive a bonus.
It doesn’t matter whether the intern’s hours are consecutive or not:
a company that hosts the same student for more than 44 days (or 308 hours) in the course of a year, in one or more internships spaced out over time, is obliged to pay the student a minimum bonus (€4.35/hour in 2024).
Any change to the initial conditions of the agreement must be notified to the school administration, which will draw up an amendment to the internship agreement. If the agreement has already been signed, it will be subject to the same signature procedure as the agreement.
Examples: change of supervising teacher or internship supervisor, change of dates or compensation, interruption, etc.
The student must anticipate and request the amendment before the period affected by the changes.
The internship report must be sent to the supervising teacher within one month of the end of the internship, and must be validated by the administration before the end of the academic year (i.e. before September 30).
With the exception of internships taking place at the end of the academic year (September) or the registration semester for repeat interns (February): the deadline remains one month for submission of the report, and validation must take place before the end of the calendar year.
There’s no need to re-register if the course has been completed and all that’s missing is validation.
The student must :
– Have the organization complete the validation form (download below) at the end of the course.
– Send this form and the internship report to your tutor, and have the internship validated using the validation form.
– Fill in the internship return form (downloadable below and to be completed by the student for evaluation of internship conditions only).
– Send both forms by e-mail to the internship manager before the end of the academic year or the end of administrative registration for L3 students.
IMPORTANT INFORMATION TO REMEMBER
Once the Master’s degree has been obtained, the student is no longer entitled to an internship agreement.
The internship agreement must be correctly and fully completed and signed before the first day of the internship, otherwise it will be cancelled and the student will not be allowed to attend the internship.
It is illegal to modify an agreement once it has been signed.
Any changes to the initial terms and conditions of a signed internship agreement must be the subject of an amendment to the internship agreement, in which case the internship manager should be contacted.
SPECIAL FEATURES
Optional/optional internships are available under certain conditions for :
– Master’s students
if the compulsory internship has already been completed and validated, up to a maximum of one additional internship.
It ends when the student’s registration fees expire (no re-registration for optional courses).
If the internship is completed at the end of M2, please specify when sending in the documents validating the compulsory internship that an optional internship is planned afterwards, because if the student graduates, he or she can no longer obtain an internship agreement.
– Students repeating a Bachelor’s or Master’s degree
whose timetable has been lightened, if the compulsory internship(s) have been validated.
There is no need to wait for confirmation of validation by the internship department, which must check that the documents have been completed as expected.
Please be patient, as validation may take several days depending on the number of requests.
– Students registered for a gap year
if, when registering for the gap year, the student specified on his or her form that he or she planned to carry out internships).
Please note: Students who have obtained an exemption from the internship requirement by equivalence, via the commisison or by agreement between schools (bicursus) will not be able to obtain an optional/faculty internship agreement.
Given the workload involved, it is strongly discouraged for students to carry out their internship at the same time as their coursework. However, it is possible to carry out an internship during this period, on the sole condition that the internship is part-time and does not encroach on course hours.
The administration reserves the right to refuse to issue an agreement if it does not fit in with the student’s timetable.
The days and times of attendance at the company must therefore be specified on the application form and on the internship agreement.
The student must therefore be enrolled for the period in question and have his or her timetable clearly defined by the school before applying for a part-time agreement for a course period.
THIS ALSO APPLIES TO M2 STUDENTS IN S10, WHO WILL BE REQUIRED TO SET ASIDE ONE FULL DAY A WEEK FOR PERSONAL PFE WORK, SO FULL-TIME INTERNSHIPS ARE OUTLAWED.
For ENSAPLV internships, the application procedure is the same as for conventional courses (see above).
On the other hand, for internships shared with the engineering school, when the latter issues the internship agreement, the student must send the ENSAPLV manager an information sheet containing all the information relating to the internship agreed by the engineering school.
Once the internship is completed, he or she must also send ENSAPLV’s validation form (see internship validation tab), completed and signed.
The internship is validated according to the respective conditions of each establishment.
(CURRENTLY UNAVAILABLE)
Conditions for exemption :
Only professional experience as an employee, self-employed or freelancer is eligible for exemption; internships and passerelle V contracts are not considered for exemption.
– The internship commission meets several times during the academic year to consider requests for exemption.
– Requests for exemption must be made as soon as possible and imperatively before before July 15 of the academic year concerned by the internship.
– Students must be enrolled at the school when they apply, or must re-register in order to submit their application.
– Exemption request form to be completed and e-mailed, together with the supporting documents specified on the form, to the internship manager.
ATTENTION: No internship commission at the moment. for the moment, we are waiting for the creation of a new commission.
