Assistant to the Head of the Training, Schooling and Student Life Department (M/F)

ENSA Paris-la Villette is recruiting an assistant (M/F) for the department of training organization, schooling and student life.

The assistant helps implement the department’s activities. He or she supports the department head in coordinating activities related to the administrative management of educational programs (initial, continuing, and vocational) and contributes to the continuous improvement of procedures and tools. In this capacity, the incumbent assists with the operational management of educational projects and contributes to the quality of service provided to users, under the authority of the department head and in collaboration with the assistant director.

The Deputy Head of Department (M/F) is responsible for the following tasks in particular:

Operational department coordination

• Support the manager in organizing and coordinating the department’s activities;
• Ensure, within the scope of the duties assigned to him or her, the functional coordination of the department’s staff;
• Contribute to the prioritization and monitoring of activities in conjunction with the manager;
• Coordinate staff activities during key administrative periods (admissions, administrative and academic registration, exams, examination committees);
• In the absence of the supervisor, ensure the continuity of department leadership and exercise the hierarchical authority necessary for the department’s operations.

Administrative management of training offer

• Contribute to the administrative management of academic programs (Bachelor’s, Master’s, HMONP, post-Master’s, vocational, and continuing education programs), with a greater focus on the undergraduate level;
• Ensure the follow-up and updating of teaching models and their translation into school management tools;
• Participate in the organization and implementation of teaching schedules and timetables;
• Help enter and track teacher assignments in Taïga;
• Organization of academic programs and enrollment drives;
• Coordinate operations linked to annual campaigns: admissions procedures, administrative and pedagogical registrations, examinations, juries, diplomas, etc;
• Secure procedures and make schooling data more reliable;
• Prepare and participate in pedagogical commissions (end of semester, end of rights, etc.) and regulatory juries (end of year, end of cycle, etc.), coordinating the collection of the necessary data from the department’s agents;
• Support agents in preparing and carrying out these operations.

Service quality and customer relations

• Contribute to improving the welcome, information and support offered to students;
• Design and update tools for tracking students (academic success, special statuses, expiration of eligibility, expulsions, etc.).

Participation in bodies and working groups
  

Profile required:

Technical skills:

• The organization and operation of higher education, and in particular the ENSA;
• Knowledge of the principles of administrative management;
• Knowledge of regulations governing academic programs (curriculum organization, examination committees, degrees);
• Office environment and IT tools used for student records management.

Expertise:

• Apply procedures, rules, and regulatory provisions;
• Work as part of a team and coordinate activities;
• Manage and support a team, organize and assign tasks, and monitor staff performance;
• Master administrative writing techniques;
• Ability to organize, plan, and coordinate activities within tight deadlines;
• Ability to prepare files for various bodies (juries, committees, CFVE);
• Assess and prioritize needs.

Interpersonal Skills (Behavioral Competencies):

• Organizational skills;
• Availability;
• Adaptability;
• Commitment to public service;
• Responsiveness and the ability to manage priorities;
• Diligence / Reliability;
• Sense of responsibility;
• Interpersonal skills.

Experience (beginner, intermediate, expert): expert

 

How to apply :

• Deadline for applications: October 13, 2026
• Application contents: CV and covering letter
• Send by email to recrutements@paris-lavillette.archi.fr, vincentella.decomarmond@paris-lavillette.archi.fr, and samuel.bruna@paris-lavillette.archi.fr